WE’RE HIRING: Event Manager

Job Opportunity:

Job Description – Event Manager

JA South Western Ontario is a member of JA Canada and part of JA Worldwide (JA), the world’s largest not-for-profit organization dedicated to educating young people about business. Through the delivery of hands-on, blended learning in entrepreneurship, financial literacy and work readiness, JA empowers young people to grow their entrepreneurial ideas, hone their work skills, manage their earnings, and secure better lives for themselves, their families, and their communities.

Since 1963, schools in South Western Ontario have relied on JA to prepare young people for success in an ever-changing global economy. JA South Western Ontario is responsible for the geographic area including the counties of Essex, Chatham-Kent, Lambton, Elgin, Middlesex, Oxford, Huron, Perth, Bruce, Grey, Wellington, Waterloo, Brant, Hamilton, Haldimand-Norfolk, and Niagara.

The Event Manager is responsible for coordinating and organizing annual fundraising events for JA Southwestern Ontario. Reporting to the Director, Philanthropy, the Event Manager will work with staff and various committees on all aspects of the events – sponsorship, logistics, ticket sales and registration, vendor management and ensuring exceptional guest experience. The Event Manager will also support program-related events as needed.

Primary Responsibilities

Plan and coordinate annual fundraising events, including but not limited to the London and District Business Hall of Fame (LBHF), the Waterloo Region Entrepreneur Hall of Fame, and golf tournaments:

  • Work with volunteer committees to plan events
  • Manage event budgets, setting revenue targets in conjunction with Director, Philanthropy and President & CEO
  • Solicit sponsorships, registrations, in-kind donations, and auction items to achieve revenue targets
  • Coordinate all aspects of events including venue selection, layout and set up, catering, decorations, event logistics, etc.
  • Source and manage external vendors (e.g. video production company, audio-visual company) as needed
  • Coordinate all aspects of silent auctions as (either online or hybrid), including online auction site setup, payment processing and pick up of items.
  • Coordinate 50/50 and raffle licenses, tickets, tracking and reporting
  • Ensure exceptional participant experience
  • Conduct event evaluations to determine best practices and areas for improvement

Marketing and Communications:

  • Send marketing materials to relevant stakeholders – potential sponsors, board members, past participants
  • Ensure donors, volunteers and participants are thanked and recognized for their contributions
  • Create presentations, draft scripts as needed

Relationship Management:

  • Recruit volunteers to serve on event committees
  • Liaise with vendors including venues, caterers, sponsors, graphic designers, printers, etc.
  • Develop and maintain positive relationships with in-kind supporters and community at large

Additional duties and responsibilities:

  • Maintain accurate records in line with organizational standards and objectives.
  • Represent JA in the community in a positive and professional
  • Assist in organizing and executing program related events if/as required.
  • Other duties as assigned

Education/ Experience

  • Relevant post-secondary education and/or experience in event management is required.
  • Experience organizing a wide variety of events, both in-person and virtual, is preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Experience with customer relationship management systems such as Raiser’s Edge or SalesForce
  • Current driver’s license and access to a vehicle, as travel within Southwestern Ontario will be required
  • Excellent oral and written communication
  • Excellent organizational skills and proficient in time management.
  • Exceptional interpersonal skills.
  • Ability to work independently and as an effective team member.
  • The ideal candidate will be self-motivated and flexible to work within a team and independent work environment

This full-time position (40.0 hours per week) is available immediately with regular business hours and some evenings/ weekends. Remote work from a home office anywhere in the JA South Western Ontario region is possible; however, regular attendance at one of our office locations in London (head office), Chatham or Waterloo may be required, with travel as required to other parts of the region. The successful candidate must have a suitable quiet environment from which to work, with a desk and reliable and secure internet access. A laptop will be provided. The position reports to the Director, Philanthropy.

The successful candidate must undergo a Criminal Record Check with Vulnerable Sector Search.

JA South Western Ontario is an equal opportunity employer. JA SWO will not discriminate on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed (religion), sex (including pregnancy and gender identity), sexual orientation, disability, age (18 and over), record of offenses for which a pardon has been granted, marital status (including same sex partners), family status, or any other grounds prohibited by the Ontario Human Rights Code.

Are you ready to bring your event planning expertise to JA South Western Ontario? Please submit your cover letter and resume by email to mderbyshire@jaswo.org by May 27, 2022. We thank all applicants, however, only those selected for an interview will be contacted.

May 11, 2022

WE’RE HIRING: Summer Camp Staff

JA South Western Ontario is a member of JA Canada and part of JA Worldwide (JA), the world’s largest not-for-profit organization dedicated to educating young people about business.  Through the delivery of hands-on, blended learning in entrepreneurship, financial literacy and work readiness, JA empowers young people to grow their entrepreneurial ideas, hone their work skills, manage their earnings, and secure better lives for themselves, their families, and their communities.

Since 1963, schools in South Western Ontario have relied on JA to prepare young people for success in an ever-changing global economy. JA South Western Ontario is responsible for the geographic area including the counties of Essex, Chatham-Kent, Lambton, Elgin, Middlesex, Oxford, Huron, Perth, Bruce, Grey, Wellington, Waterloo, Brant, Hamilton, Haldimand-Norfolk, and Niagara.

JA South Western Ontario is hiring for a variety of positions to support the facilitation of JA Startup Camp, a series of week-long summer day camps for 8-13 year olds in London, Kitchener, and Chatham.

These positions are funded by the Government of Canada through the Canada Summer Jobs program. Candidates must be between 15 and 30 and be legally entitled to work in Canada to apply. 

Job Opportunities:

Job Description – Summer Camp Coordinator – London – 8 weeks in July/ August 2022

Job Description – Summer Camp Counsellor – London – 8 weeks in July/ August 2022

Job Description – Summer Camp Counsellor – Kitchener – 6 weeks in July/ August 2022

Job Description – Summer Camp Counsellor – Chatham – 6 weeks in July/ August 2022

JA South Western Ontario is committed to a diverse, inclusive, equitable and accessible environment where differences are valued and respected in all areas of our business.  We welcome and encourage applications from people of all backgrounds and abilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.  JA SWO will not discriminate on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed (religion), sex (including pregnancy and gender identity), sexual orientation, disability, age (18 and over), record of offenses for which a pardon has been granted, marital status (including same sex partners), family status, or any other grounds prohibited by the Ontario Human Rights Code.

JA SWO is committed to ensuring the health & safety of our staff, volunteers and program participants.  We follow all public health guidelines related to the COVID-19 pandemic.

Are you ready to be a JA Summer Camp Counsellor? Please submit your cover letter and resume, indicating the position(s) you are interested in, by email to kchafe@jaswo.org by May 20, 2022. We thank all applicants, however, only those selected for an interview will be contacted.

May 4, 2022

WE’RE HIRING: Program Manager (Hamilton)

Job Opportunity:

Job Description – Program Manager – Hamilton – May 2022 – March 2023

JA South Western Ontario is a member of JA Canada and part of JA Worldwide (JA), the world’s largest not-for-profit organization dedicated to educating young people about business.  Through the delivery of hands-on, blended learning in entrepreneurship, financial literacy and work readiness, JA empowers young people to grow their entrepreneurial ideas, hone their work skills, manage their earnings, and secure better lives for themselves, their families, and their communities.

Since 1963, schools in South Western Ontario have relied on JA to prepare young people for success in an ever-changing global economy. JA South Western Ontario is responsible for the geographic area including the counties of Essex, Chatham-Kent, Lambton, Elgin, Middlesex, Oxford, Huron, Perth, Bruce, Grey, Wellington, Waterloo, Brant, Hamilton, Haldimand-Norfolk, and Niagara.

The JA Program Manager is responsible for the planning and execution of specific JA programs. The Program Manager will be responsible for all elements of programs, building relationships and partnerships within the Hamilton community to achieve a variety of goals and create a foundation for JA program success in Hamilton.

Primary Responsibilities 

Program Manager: Coordinate all activities in support of specific program(s), including the recruitment, registration and scheduling process for participants, businesses, other service providers, and volunteers. Administer and collect required participation and permission forms. Provide orientation and support to participating volunteers and program partners. Review and update existing program materials and adapt delivery method for audience as required, utilizing JA’s Learning Management System. Manage program resource needs. Assist in establishing and monitoring program delivery goals, evaluating program success, and completing required reports.

Volunteer Coordination: Recruit volunteers through a variety of methods including cooperation with key contacts in JA’s community and corporate supporters. Facilitate the volunteer screening and onboarding process and provide training and support to program volunteers. Develop and implement activities to ensure retention and recognition of volunteers.

Relationship Management: Develop new and nurture existing relationships with other service providers, businesses, schools, educators, and volunteers.

Additional duties and responsibilities: Maintain accurate program records in line with organizational standards and objectives. Represent JA in the community in a positive and professional manner. Support community relations and brand awareness activities in Hamilton.  Assist in identifying prospective new funding sources to ensure future program sustainability. Assist in organizing and executing other JA-organized events and activities as required.

Education/ Experience

  • Relevant post-secondary education (ex. Business, Education, Communications, Arts) and/or experience is required.
  • Experience in educational program, project or event management is preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
  • Experience with learning management systems such as Moodle and/ or customer relationship management systems such as Raiser’s Edge is considered an asset.
  • Current driver’s license and access to a vehicle preferred as some local travel may be required.
  • Excellent oral and written communication skills.
  • Excellent group facilitation and organizational skills.
  • Knowledge of the Hamilton community is required, including business, education, and/or service providers.
  • The ideal candidate will be innovative and forward-thinking with a passion for providing exceptional learning experiences for youth.

This full-time contract position (40.0 hours per week) begins in May 2022 with regular business hours and some evenings/ weekends. There is the potential for renewal, dependent on funding availability and performance. The salary range for this position is $40,000-$45,000 annually. Remote work from a home office with occasional travel to JA’s regional office in Kitchener and/or head office in London. The successful candidate must have a suitable quiet environment from which to work, with a desk and reliable and secure internet access.  A laptop will be provided. The position reports to the Director, Programs and Operations.

The successful candidate must undergo a Criminal Record Check with Vulnerable Sector Search.

JA South Western Ontario is committed to a diverse, inclusive, equitable and accessible environment where differences are valued and respected in all areas of our business.  We welcome and encourage applications from people of all backgrounds and abilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.  JA SWO will not discriminate on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed (religion), sex (including pregnancy and gender identity), sexual orientation, disability, age (18 and over), record of offenses for which a pardon has been granted, marital status (including same sex partners), family status, or any other grounds prohibited by the Ontario Human Rights Code.

Are you ready to be a JA Program Manager? Please submit your cover letter and resume by email to kchafe@jaswo.org by April 22, 2022. We thank all applicants, however, only those selected for an interview will be contacted.

April 1, 2022